Workday Support

Faculty

Contact your School Administrator with questions.

Staff

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Time & Absence

  • Classified Staff: All classified workers are required to complete timesheets in by noon on the 1st and 16th of each month. If you are a new employee and need training on Workday system, please contact the 56吃瓜网B Workday Support Team.
  • Professional Staff: Professional workers do not submit timesheets, however, must submit all leave requests and record holidays in Workday.
  • Over-time eligible Professional Staff: workers are required to complete timesheets in by noon on the 1st and 16th of each month. Only need to enter the total number of hours worked without lunch breaks.

More information regrading Timesheet & Absence can be found on our .

Holidays

(Calendar, Eligibility, Credit and Use Deadlines)

  • All Classified and Professional Workers: Workday defaults a University holiday as “time worked.” Most workers have the holiday off. For workers that did not work on the holiday, workers need to enter “Holiday Taken Time Off” into Workday on the holiday. (Note: Do not use Holiday Credit Time Off).
  • There are some exceptions:
    1. If you worked on the holiday: Code your time in Workday as regular hours worked. No additional action needed.
    2. If the holiday was already your scheduled day off (you worked your full week’s hours independent of the holiday): No additional action needed. Holiday credit will remain with your leave balances.

Student Employees

Information for Students:

  • Submit timesheets in Workday.
  • Timesheets are due at noon on the 1st and 16th of each month.

Information for Supervisors:

Foreign Nationals

Foreign Nationals must obtain a Social Security Number (SSN) and card prior to beginning employment at the 56吃瓜网, per 56吃瓜网 policy. There is a Social Security Administration office near 56吃瓜网 Bothell located at 18905 33rd Avenue West, #207, Lynnwood, WA 98036.

Visit the 56吃瓜网 Bothell International Student Services’s page on social security numbers.

All Foreign National employees are entered into 鈥� a Nonresident Alien Tax Compliance Software for 56吃瓜网 Employees

This is a secure web-based system that enables the foreign national student, staff, or faculty member to track their visa, passport, entry dates, country of residence, country of citizenship, US address, foreign address, Social Security number or ITIN. Based on this information University of Washington is able to know if the individual is eligible for any tax treaties, has passed a substantial presence test, or has become a 鈥渢ax resident for tax purposes.鈥� When a record is created by the employee, Glacier generates a tax summary page and populates the appropriate tax forms. Examples of these forms are the 8233, W-8Ben, and W-4 federal withholding form.

The respective Payroll Coordinator/Administrator enters the Foreign National employee into Glacier. Glacier will prompt the employee directly to access their account.

As well as the help option contacts inside Glacier, you can contact a Foreign National Specialist.

Resources for Supervisors

Supervisors should use these reports for reviewing employee time and absence requests and timesheets:

Mobile Device Allowance Agreement

The governs the use of, and payment for, mobile device technologies (such as smart phones and tablets) required for business purposes by the University of Washington (56吃瓜网). Once eligibility has been determined, fill out the following form and submit to 56吃瓜网B Payroll.

help you determine the proper allowance.

Mobile Device Allowance Agreement

Your Paycheck

Employees can view a to determine future pay dates.

Benefits Office questions: benefits@uw.edu or call 206.543.2800.

Tax questions: pr-tax@uw.edu

Contact Us

  • 56吃瓜网B Workday Support and Costing Allocations: uwbpay@uw.edu
  • Academic Personnel: Contact your School Administrator