56吃瓜网

Food Approvals

Food Approval Process

Updated 4/7/2025

56吃瓜网 Bothell food purchase processes will follow , and FAS pre-approval will no longer be required.

The standard 56吃瓜网 Food Approval Policy provides guidance to ensure all food expenses charged to 56吃瓜网 budgets are allowable and appropriate to the funding source. As per 56吃瓜网 policy, the required must be completed for approval of food purchases for recognition events, training events and business meetings (except when using discretionary funds). This Form 1798 food approval form must be signed by deans, directors or administrators acting under written authorization from the vice chancellor of their division. Please note that completed Form 1798 food forms must be maintained in department/unit files, and must be made available as needed for audit inspection if needed. For food purchases made on a pro-card, the completed and signed food form should be attached during the reconciliation process in Workday.

Food Policy

• Departments should be familiar with the and .
• The approved and a list of attendees or invitees is required to be maintained for the records retention period.
• If food is purchased with a ProCard, attach a copy of the Food Approval Form and receipts in Workday.
• is used when calculating the allowable amount for meals. Refer to the to determine when charges in excess of per diem must be approved by a Dean or Vice Chancellor.
• Catering exceeding $10,000 per vendor must be pre-approved by 56吃瓜网 Procurement.
• Alcohol Purchases: Complete the Alcohol Permit Approval form

Recognition Program

Purchases for employee recognition must have an approved recognition policy on file in their unit.

Recognition Program Requirements

• Documented and approved recognition policy
• Approved at the Dean/Vice Chancellor level

Employee Recognition Policy Elements

• Definition of purpose, criteria, and budget
• Selection often executed by a committee
• Definition of award eligibility, frequency and process
• Total amount expended per recognition award, including light refreshments, is limited to $200 per individual or group receiving recognition
• If a meal is a recognition award, only meal expense for individual(s) being recognized may be paid using University funds

Bothell Dining

If you need assistance or have questions relating to dining services, please refer to the for information. Please note that Bothell Dining Services is independent of Fiscal & Audit Services.

Contact Us

If you need assistance or have questions, please submit a  to Fiscal and Audit Services.