Planning & Administration

Central Travel Account (CTA) Guide

Introduction

  • The Central Travel Account (CTA) is a credit card for paying certain travel-related expenses. 56³Ô¹ÏÍø Bothell CTA account is managed by Fiscal and Audit Services (FAS).
  • The CTA allows 56³Ô¹ÏÍø Bothell units to charge specific airfare, rail, bus tickets to the credit card account, reducing out of pocket expenses for travelers, who are either 56³Ô¹ÏÍø Bothell Faculty, Staff, Student, or Non-56³Ô¹ÏÍø Guest Travelers on 56³Ô¹ÏÍø business.
  • The CTA allows 56³Ô¹ÏÍø Bothell units to charge specified lodging. Review the lodging limitations outlined below.
  • If travel includes personal time, the CTA may not be used for any expenses.
  • The Pre-Travel Approval Form must be submitted via the FAS Service Request Form prior to booking.

Booking Option

Airfare, Rail, and Bus Tickets

  1. self-service website: Christopherson Business Travel (CBT) allows the traveler to purchase airfare on the CTA card, OR
    • Contact a CBT travel agent:  uwtravel@cbtravel.com or (888) 220-1072, OR
    • Unit fiscal personnel: book airfare for student travelers and non-56³Ô¹ÏÍø travelers by contacting a CBT travel agent:  uwtravel@cbtravel.com or (888) 220-1072.
      Lodging Bookings
  2. Tangerine Travel is local to Bothell, Washington and is a diverse and women owned small business. Book online using the self-service website: or contact a travel agent by phone at (425) 822-2333.

Lodging

  • 56³Ô¹ÏÍø student travelers and Non-56³Ô¹ÏÍø travelers (e.g. guest speakers and interview candidates).
  • For Staff and Faculty: requires to have five or more 56³Ô¹ÏÍø travelers attending a conference/group event in the U.S. or British Columbia, Canada where the 56³Ô¹ÏÍø is reserving and paying for the block of rooms and prior written approval has been obtained from Corporate Travel Services (email uwcts@uw.edu).
  • CTA lodging limitations:
    1. Non-56³Ô¹ÏÍø travelers who are faculty or staff candidates are limited to .
    2. Only room and tax should be charged on the CTA. Other hotel charges should be paid by the individual and seek reimbursement for reimbursable expenses.
    3. The department must obtain a folio from the hotel for each room or a statement showing the breakdown of the total charges by room, by night and guest name. After the trip, send hotel folio to uwbfisc@uw.edu for reconciliation on CTA account.

Contact Us

If you need assistance or have questions, submit a  to Fiscal and Audit Services.