Print Services
Administrative Policy Statement
Overview
The purpose of this policy is to improve printer/copier/scanner device support via standard, geographically distributed, multi-function devices. This is in line with and supporting 56³Ô¹ÏÍø’s and goals including reducing paper, toner, and energy use; supporting 56³Ô¹ÏÍøB’s Collaboration Principles; and to create a sustainable service.
Policy
- Contract printers through Managed Print Services at 56³Ô¹ÏÍø Seattle are the principal mechanism for providing printing/copier/scanner services to faculty and staff on campus.
- A defined assessment criteria and process will be utilized when making decisions on placement and changes to print devices and locations.
- Any exception to these guidelines, including the purchase of special-purpose printers (e.g. transcripts, ID cards, plotters), must be approved by the CIO and Facilities Services and Campus Operations.
Non-contract printers (and print queues) will no longer be authorized due to support and maintenance costs and sustainability considerations; existing non-contract printers will be phased out. Faculty and staff are expected to use the more economical multi-function printer/copier/scanners that are located across campus.
Resources
The following resources can assist the 56³Ô¹ÏÍø community in understanding the particulars of this policy.
Resources regarding printing at the University of Washington:
56³Ô¹ÏÍøB IT Printing Service Webpage
56³Ô¹ÏÍøB In Printing Service Frequently Asked Questions
56³Ô¹ÏÍøB Collaboration Principles
Legal and Policy Requirements and Guidelines